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Civil Service Position #CS14-58
December 20, 2013

Position Title
Office Support Specialist

Hiring Unit
School of Dental Medicine – Research Administration

Job Description/Responsibilities
The Office Support Specialist prepares and manages the SDM Research Administration budget.  In addition, he/she is expected to function independently much of the time and interact with SDM faculty in grant/manuscript preparation, financial record keeping, and purchasing research supplies.  The individual is the major liaison between the SDM Research Committee Chair, Research Administration and SDM Faculty.  He/she maintains a database and files of faculty research productivity, takes minutes at and prepares materials for Research Committee meetings and performs other tasks associated with the Research Committee as needed.  The Office Support Specialist works closely with other civil service personnel both in the Science Building and on the Alton and Edwardsville campuses as necessary for the completion of assigned tasks.  The Office Support Specialist assists the Director with preparation of teaching materials.  This position may be assigned other related tasks in support of the department’s mission and goals. 

Minimum Qualifications

  1. High school graduation or equivalent.
  2. Twelve (12) months of clerical/office support work experience.
  3. Any one or combination totaling twenty-four (24) months from the following categories:
    (a) work experience performing clerical/office support work
    (b) vocational training that provided a knowledge of generally accepted clerical procedures
    (c) college or university course work in Office Occupations, Business Administration, Business Education, or closely related fields 36 semester hours = twenty-four (24) months
    (d) college or university course work in any curriculum 60 semester hours = twenty-four (24) months  
  4. Ability to keyboard accurately at a rate of 40 net w.p.m.                              

Additional Knowledge and Skills Preferred
This position requires a mature individual with multiple skills, able to function in diversified activities.  To function effectively, the following skills are essential: 

  • Clerical Skills: accounting, general office procedures filing methods, use of computers with Microsoft software, especially Excel, data bases.  Good telephone manners are required.
  • Temperament: the personal contact required with faculty, staff and non-University individuals at various administrative and professional levels requires a temperament and maturity that will allow this individual to function effectively under sometimes stressful situations.
  • Discretion is required as this position involves access to and handling of privileged information.
  • Must be able to continue working on assigned tasks with multiple interruptions including phone calls, sales representatives, walk-in requests for information, supplies, etc.
  • Knowledge of University system and procedures is essential. 

Illinois residency required

FLSA Status

$2,278 per month

Application Process
This position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by credential examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  NOTE: Some positions may be represented by a union and may require union dues.

Qualified applicants must submit a Civil Service application (required), resume and unofficial transcripts to: 

     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040 

Or email your Civil Service application (required), resume and unofficial transcripts to:

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.

Application Deadline
January 7, 2014


SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

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