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Civil Service Position CS14-46
October 17, 2013

Position Title
Office Support Specialist

Hiring Unit
School of Dental Medicine – Technical Services

Job Description/Responsibilities
This position prepares and manages the SDM Technical Services budget and is responsible for all financial record keeping.  This person is responsible for all secretarial and clerical support for the Technical Services Department, working independently much of the time.  In addition, s/he is responsible for ordering equipment, replacement parts, etc. for the Clinic, MDL (Multi-Disciplinary Lab), ESTL Clinic, Special Needs Clinic, Research, and all SDM buildings, out of their service contracts, and service calls from various accounts.  S/he will be responsible for prioritizing and dispatching personnel on work assignments, tracking the use and need handpiece inventory and send in handpieces for repair as necessary.  This position will be responsible for maintaining a schedule of events and coordinating personnel to see that the Technical Services technical staff has all details ready for such events.  This position works closely with other civil service personnel on the Alton and ESTL campuses.  The Office Support Specialist may be assigned additional related duties and responsibilities in support of the department’s mission and goals.

Minimum Qualifications
1. High school graduation or equivalent.
2. Twelve (12) months of clerical/office support work experience.
3. Any one or combination totaling twenty-four (24) months from the following
    (a) work experience performing clerical/office support work
    (b) vocational training that provided a knowledge of generally accepted clerical
    (c) college or university course work in Office Occupations, Business Administration,
         Business Education, or closely related fields 36 semester hours = twenty-four
         (24) months
    (d) college or university course work in any curriculum 60 semester hours =
         twenty-four (24) months  
4. Ability to keyboard accurately at a rate of 40 net w.p.m.                              

Additional Skills and Knowledge Preferred by Hiring Unit
This position requires a mature individual with multiple skills, able to function in diversified activities.  Necessary skills include office duties such as organizing/maintaining filing system, keeping accountable budgetary and inventory records, excellent grammar, spelling and composition skills.  S/he must be able to prioritize multiple duties, completing tasks while under pressure and with many distractions.  It is vital that this individual has the ability to work and communicates effectively with SDM faculty, staff, students, outside vendors; both in person and on the phone.  This position also requires a general knowledge of dental equipment and air driven devices.

Illinois residency required

FLSA Status

$2,278 per month 

Application Process
The position is a current civil service vacancy at Southern Illinois University Edwardsville.  Applicants compete by examination.  If you are interested in applying for this position, please complete and submit a Civil Service application to the Office of Human Resources.  Examination appointments are required. NOTE: Some positions may be represented by a union and may require union dues.

Qualified applicants must submit a Civil Service application (required), resume and unofficial transcripts to: 

     Southern Illinois University Edwardsville
     Office of Human Resources
     Campus Box 1040
     Edwardsville, IL  62026-1040

Or email your Civil Service application (required), resume and unofficial transcripts to:

Only one Civil Service application is required to be completed per year. Please use only one application to apply for multiple positions. The Office of Human Resources will not contact applicants that do not meet the minimum qualifications listed.  If qualifying by education, you must submit your transcript at the time of application. Applicants qualifying for Veteran’s preference must submit a copy of form DD214 at the time of application.  Applicants will be subject to a background check and/or drug screening prior to an offer of employment. 

For more information please visit the Office of Human Resources website at or call Civil Service Testing at 618-650-2190.

Application Deadline
October 31, 2013


SIUE is a state university - benefits under state sponsored plans may not be available to holders of F1 or J1 visas.

Applicants will be subject to a background check prior to an offer of employment.  Southern Illinois University Edwardsville is an equal opportunity employer and will not discriminate against any person on the basis of race, national origin, religion, disability, age, marital status, sex, sexual orientation or veteran’s status in violation of Title VII.

The SIUE Annual Security and Fire Safety Report is available online at  The report contains campus safety and security information, crime statistics, fire safety policies, and fire statistics for the previous three calendar years.  This report is published in compliance with Federal law, titled the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” and the Higher Education Opportunity Act also known as the “Campus Fire Safety Right to Know.”  For those without computer access, a paper copy of the report may be obtained, with a 24-hour notice, from the Office of the Vice Chancellor for Administration, Rendleman Hall, Room 2228, 618-650-2536.

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