HR SS CougarNet Employment

HR CougarNet Employment

HR Banner Self-Service CougarNet

Items covered in this document:

· General Navigation and Notes

· Benefits and Deductions

· Pay Information

· Tax Forms

· Jobs Summary

· Campus Directory

General Navigation and Notes

· Must be logged into CougarNet to access Employment and other information.

· Help is available at each page.

· Questions concerning employee information should be directed to HR, 650-2190.

Note: The screen shots are for display purposes only. Amounts &/or other information may have been edited or deleted.

Example Help Text

· From the Main Menu, click Employment to access Benefits/Deductions, Pay Information, Taxes and other information.

· Selecting a link will move you to another menu, summary information, detailed information or a vendor’s website.

CougarNet Main Menu

· Return to Menu moves back one menu level.

· History and Contributions or Deductions pages do not generally have a Return to Menu link.

- Use link at bottom of page to return to previous page, usually a summary page.

Contributions or Deductions Detail

Employment Menu

Benefits and Deductions

Note: Information displayed begins with the FY08 conversion. Only applicable (participated in since FY08 conversion) benefits and deductions will be displayed.

· From the Employment menu, click Benefits and Deductions.

· Benefits and Deductions menu is divided into the following areas:

- Retirement Plans

- State Benefits

- Flexible Spending Accounts

- Taxes and Other Deductions

- Benefit/Deduction Summary

Benefits and Deductions Menu

Retirement Plans

Reminder: Only retirement plans participated in since FY08 conversion will be displayed.

· From the Benefits and Deductions menu, click Retirement Plans.

· Review plans.

· Click History or Contributions or Deductions for additional information for the selected plan.

- Click Retirement Plans to return Retirement Plans.

· Click Vendor Web Site.

- A new browser window or tab will open.

· The option of changing or adding a benefit or deduction is not available online.

· Click Return to Menu to return to Benefits and Deductions menu.

Retirement Plans

State Benefits

Reminder: Only State benefits participated in since FY08 conversion will be displayed.

· From the Benefits and Deductions menu, click State Benefits.

· Review benefits.

· Click History or Contributions or Deductions for additional information for the selected benefit.

- Click State Benefits to return to benefits.

· Click Vendor Web Site link.

- A new browser window or tab will open.

· The option of changing or adding a benefit or deduction is not available online.

· Click Return to Menu to return to Benefits and Deductions menu.

State Benefits

Flexible Spending Accounts

Reminder: Only spending accounts participated in since FY08 conversion will be displayed.

· From the Benefits and Deductions menu, click Flexible Spending Accounts.

· Review accounts.

· Click History or Contributions or Deductions for additional information for the selected account.

- Click Flexible Spending Accounts to return list of accounts.

· Click Vendor Web Site.

- A new browser window or tab will open.

· The option of changing or adding a benefit or deduction is not available online.

· Click Return to Menu to return to Benefits and Deductions menu.

Flexible Spending Accounts

Taxes and Other Deductions

Reminder: Only deductions participated in since FY08 conversion will be displayed.

· From the Benefits and Deductions menu, click Taxes and Other Deductions.

· Review deductions (not State benefits).

· Click History or Contributions or Deductions for additional information for the selected deduction.

- Click Miscellaneous to return Taxes and Other Deductions.

· Click Vendor Web Site.

- A new browser window or tab will open.

· The option of changing or adding a benefit or deduction is not available online.

· Click Return to Menu to return to Benefits and Deductions menu.

Taxes and Other Deductions

Benefit/Deduction Summary

Reminder: Only benefits and deductions participated in since FY08 conversion will be displayed.

· From the Benefits and Deductions menu, click Benefit/Deduction Summary.

· Select date and click .

· Review list of deductions and amounts.

· Click Return to Menu to return to Employment menu.

Benefit and Deduction Statement Date Criteria

Benefit and Deduction Summary

Pay Information

Note: Information displayed begins with the FY08 conversion.

· From the Employment menu, click Pay Information.

· Pay Information menu is available.

- Direct Deposit Allocation

- Earnings History

- Pay Stub

- Deductions History

Pay Informaiton Menu

Direct Deposit Allocation

· From the Pay Information menu, click Direct Deposit Allocation.

· Review current pay distribution.

- To make changes, open internet browser and navigate to http://www.siue.edu/humanresources/payroll/index.shtml.

- Click on Direct Deposit link to open form.

- Complete as directed.

· Click Return to Menu to return to Pay Information menu.

Direct Deposit Allocation

Earnings History

Reminder: Information displayed begins with the FY08 conversion.

· From the Pay Information menu, click Earnings History.

· Earnings History Criteria opens.

- Select From and To Dates and click .

· Earnings History opens.

- Click on Earnings Type link to view detail.

Earnings History Criteria

Earnings History

· Earnings Detail opens.

- Click Earnings History to return to select another earnings type for a detailed review.

- Click Return to Menu to return to Pay Information menu.

Earnings Detail

Pay Stub

Reminder: Information displayed begins with the FY08 conversion.

· From the Pay Information menu, click Pay Stub.

· Pay Stub opens.

- Select year and click .

Pay Stub – Select Year

· Pay Stubs opens.

- Click on Pay Stub Date link to view detail.

· Pay Stub Detail opens.

- Click Pay Stubs to return to select another pay stub date for detailed review.

- Click Return to Menu to return to Pay Information menu.

Pay Stubs – Date Listing

Pay Stub Detail

Deductions History

Reminder: Information displayed begins with the FY08 conversion.

· From the Pay Information menu, click Deductions History.

· Deductions History Criteria opens.

- Select From and To Dates and click .

Deductions History

· Deductions Summary opens.

- Click on Deduction Type link to view detail.

Deductions Summary

· Contributions or Deductions opens.

· Click Deductions Summary to return to Deductions Summary.

- Select another deduction for detailed review.

· Click Return to Menu to return to Pay Information menu.

Contributions or Deductions – Detail

Tax Forms

Note: Information displayed begins with the FY08 conversion.

· From the Employment menu, click Tax Forms.

· Tax Forms menu is available.

- W4 Tax Exemptions or Allowances

- Electronic W-2 Consent

- W-2 Wage and Tax Statement

- W-2c Corrected Wage and Tax Statement

Tax Forms

W4 Tax Exemptions or Allowances

Reminder: Information displayed begins with the FY08 conversion.

· From the Tax Forms menu, click Direct W4 Tax Exemptions or Allowances.

· Review Federal withholding detail.

· If History or Contributions or Deductions is selected:

- Miscellaneous will take you to Taxes & Other Deductions which is from Benefits and Deductions menu.

- To return to the Tax Forms menu, use the browser back button to go to W4 Tax Exemptions.

· Click Return to Menu to return to Tax Forms menu.

W4 Tax Exemptions or Allowances

W4 History

Electronic Consent

Note: To view and print W- 2 online must consent to receive W-2 electronically.

· From the Tax Forms menu, click Electronic Consent.

· Review consent form.

· Check box to give consent or uncheck to revoke consent and click .

· Click Return to Tax Menu to return to Tax Forms menu.

Electronic Consent

W-2 Wage and Tax Statement

Note: Must give electronic consent prior to viewing or printing. Information displayed begins with the FY08 conversion.

· From the Tax Forms menu, click W-2 Wage and Tax Statement.

· Select Tax Year and Employer and click .

W-2 Wage and Tax Statement

· Click Help to view information on printing guidelines for various browsers and other information.

- Exit Help.

· Make changes to page setup as noted in Help.

· Click .

· Click Return to Tax Menu to return to Tax Forms menu.

W-2 Wage and Tax Statement

W-2c Corrected Wage and Tax Statement (only if applicable)

Note: Must give electronic consent prior to viewing or printing. Information displayed begins with the FY08 conversion.

· From the Tax Forms menu, click W-2c Corrected Wage and Tax Statement.

· If no corrected W-2 available, click Return to Tax Menu.

· If corrected W-2 proceed as with W-2 Wage and Tax Statement.

- Select Tax Year and Employer and click .

- Click Help to view information on printing guidelines for various browsers and other information.

o Exit Help.

- Make changes to page setup as noted in Help.

- Click .

- Click Return to Tax Menu to return to Tax Forms menu.

W-2c Corrected Wage and Tax Statement – None to View

Jobs Summary

Note: Information displayed begins with the FY08 conversion.

· From the Employment menu, click Jobs Summary.

· Jobs Summary opens.

- Click Title link to view detail.

Jobs Summary

· Job Detail opens.

- Click Jobs Summary to return to select another job for detailed review.

- Click Return to Menu to return to Employment menu.

Job Detail

Campus Directory

· From the Employment menu, click Campus Directory.

· Campus Directory opens with 3 search options available.

- Employee name search

- Directory listing by last name

- Directory listing by department

Campus Directory

NOTE: A personal email address will be displayed if it is recorded in Banner. To remove a personal email address, contact HR, 650-2190. The personal email address will not be displayed in the printed SIUE Directory or the online person search available from the SIUE home page.

Search by Name

· Last Name – Key in employee’s last name.

· First Name – Key in employee’s first name.

· Employee Search is not case-sensitive.

· Use ‘%’ if only partial name is entered.

· Click .