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Study Abroad

Study Abroad

Registration Policies and Procedures

It is important to understand how your program type will affect your registration at SIUE, billing and financial aid. There are 5 basic categories through which SIUE degree seeking students may incorporate education abroad experience into an SIUE degree program.

  1. SIUE-Approved Affiliate Programs
  2. SIUE Direct Placement Programs
  3. SIUE Student Exchange Programs
  4. SIUE Faculty-Led Short-Term Programs
  5. Non-SIUE Programs (for possible transfer credit only)

1 & 2: SIUE-Approved Affiliate and Direct Placement Programs

Registration for:

  • Approved Affiliate Programs (select CEA, AIFS and Globalinks programs)

  • Direct Placement Programs (Salzburg College, Heidelberg University, Swansea University and John Cabot University)

  1. Student completes and submits all SIUE requirements for study abroad approval by the specified application deadline. The application process includes identification of a sufficient number of proposed study abroad courses (plus alternate courses) at the host institution. Student is responsible for obtaining signatures of approval on the SIUE Study Abroad Course Proposal/ Equivalence Form from the appropriate SIUE academic department(s). In most cases this is handled by the department chair or faculty member appointed by the chair to approve study abroad courses. See current list of appointed Study Abroad course approvers.

  2. Student must provide Study Abroad Advisor with verification of acceptance by host institution/program. This can be a copy of the official letter of acceptance or forwarded email notification from the host institution/program.

  3. After completion of steps #1 and #2, Office of international Programs will authorize SIUE Registrar's Office to register the student for semester abroad in appropriate number of anticipated hours of SAB 200, 300 or 400.

  4. Upon arrival at study abroad host institution, students should register only in courses abroad that were pre-approved on the "SIUE Study Abroad Course Proposal/ Equivalence Form" (for eventual SIUE credit). Registration in study abroad courses not pre-approved for SIUE credit will require students to seek approval for SIUE credit AFTER returning to SIUE. In this case, it will be the student's responsibility to coordinate evaluation of equivalency with relevant department and complete a revised "SIUE Study Abroad Course Proposal/Equivalence Form" upon return to SIUE.

  5. Student should contact Study Abroad Advisor via email with a confirmation of course enrollment at the study abroad institution as soon as registration is finalized. This detailed email should include course codes, course titles and contact hours.

  6. Upon receipt of the necessary enrollment abroad details, the Study Abroad Advisor will update SIUE student registration for the semester abroad to include SIUE approved course credit as well as the actual host site course name.

  7. If student does not send updated course registration information to Study Abroad Advisor, student will remain enrolled in SAB 200, 300, or 400 courses.

  8. Host institution official transcript is normally received in Office of International 1-3+ months after completion of semester abroad.

  9. Host transcript will be reviewed and compared with course approval form(s) in SIUE's Office of International Programs. Grades for approved study abroad courses and corresponding SIUE course equivalencies that were also approved will be communicated to Office of the Registrar. Grades will post to the SIUE transcript and will be calculated into the SIUE cumulative GPA.

  10. To earn SIUE department specific credit (ANTH, POLS, ENG, HIST, etc.) for any course taken abroad on an SIUE approved study abroad program, students must submit to the SIUE Office of International Programs an "SIUE Study Abroad Course Proposal/ Equivalence Form" with signature of approval by relevant department chair or assigned study abroad course approver appointed by department chair. For courses not pre-approved prior to departure, students may seek approval upon semester of return to SIUE.

  11. Study abroad courses having no direct equivalency to an SIUE course ( i.e. not pre-approved by a specific SIUE academic department) MAY still be approved by the Office of International Programs for generic SAB 200, 300, or 400 credit with the host institution course title included on the SIUE transcript. Note: Individual academic departments would have to determine if and how such credit (SAB 200, 300, 400) would apply toward graduation requirements.

Tuition and Fees for SIUE Approved Study Abroad Affiliate and Direct Placement Programs: Through the above registration process, students are not assessed SIUE tuition and regular on-campus student fees for SAB 200, 300, 400, or approved SIUE equivalent credit (with SAB section numbers). Students will be assessed a $75 Study Abroad Opportunities Fee on the SIUE bursar bill for the semester abroad.

Students are responsible for payment of all study abroad program costs (foreign institution tuition, fees, housing, etc.). These costs vary widely depending on host institution/program, world region, program structure, length of program, etc. These costs are paid by the student directly to the affiliate program or host institution on the basis of the program due dates. See Cost Considerations for more information.

Financial Aid for Approved SIUE Affiliate and Direct Placement Programs: Many forms of financial aid (loans and grants) can apply toward SIUE approved affiliate and direct study abroad programs. Any financial aid approved for study abroad will first pay any outstanding SIUE bill; remaining funds will be disbursed as a refund. There are various financial aid refund options. SIUE financial aid disbursement dates are tied to SIUE semester start dates (which may be earlier or later than the semester start date at study abroad institution). If required departure date is before the SIUE financial aid disbursement date, student may apply for a short-term loan for the amount of approved financial aid award before departure for study abroad. Short-term loan applications must be submitted to the Office of Financial Aid at least 1 month before the departure date. Questions about short-term loan applications should be addressed to Tracy Wall, Assistant Director, Office of Financial Aid.

3. SIUE Student Exchange Programs

Exchange programs are based on formal agreements that SIUE maintains with foreign institutions. Approved SIUE students will be enrolled as visiting students at their host institution. They will pay their normal SIUE tuition rate (on the SIUE bursar bill) for SIUE credit pursued at the exchange partner school. All courses must be approved prior to departure on the "SIUE Course Proposal/ Equivalence Form." Students receive a tuition waiver at exchange school, but are required to pay all administrative and housing costs to exchange school.

The Office of International Programs manages and is responsible for selection and advisement of both incoming and outgoing students for the following exchange programs:

  • Instituto Tecnológico de Monterrey, Campus Cuernavaca, Mexico (currently not accepting applications)
  • Laval University, Quebec, Canada
  • University of Lleida, Spain.

There also are five exchange agreements managed and administered exclusively by the SIUE School of Business:

For more information or to apply for participation in any of the School of Business exchange programs, contact Dr. Janice Joplin.

Registration for Exchange Programs
Students will be registered (by either the SIUE Study Abroad Advisor or by a School of Business Advisor) in the SIUE courses pre-approved for proposed course work at the exchange partner institution. These SIUE courses will have a special "DEX" section number designating "direct exchange" in CougarNet.

Tuition and Fees for Exchange Programs
Outgoing SIUE exchange students will be assessed their regular SIUE tuition rate for the number of pre-approved credit hours in which they are registered as SIUE. They also are assessed the SIUE information technology fee. These charges will appear on the SIUE bursar bill for the semester abroad.

Outgoing exchange students are responsible for all housing costs abroad. Outgoing exchange students make payment for housing and any administrative fees directly to the exchange partner institution.

Financial Aid for Exchange Programs
Many forms of financial aid (loans, grants, and scholarships) can apply toward study abroad on an SIUE exchange program. Any financial aid approved for study abroad will first pay any outstanding SIUE bill; remaining funds will be disbursed as a refund. There are various financial aid refund options.

SIUE financial aid disbursement dates are tied to SIUE semester start dates (which may be earlier or later than the semester start date the exchange institution). If required departure date is before the SIUE financial aid disbursement date, student may apply for a short-term loan for the amount of approved financial aid award before departure for study abroad. Short-term loan applications must be submitted to the Office of Financial Aid at least 1 month before the departure date. Questions about short-term loan applications should be addressed to Tracy Wall, Assistant Director, Office of Financial Aid.

4. SIUE Faculty-Led Short-Term Programs

Registration for SIUE Faculty-Led Short-Term Programs
All SIUE courses associated with faculty led short term study abroad programs (Travel study section "TS" courses) require "Instructor Approval" to enroll. Students approved to participate in these programs are encouraged to be mindful of registration dates so that they can register for their study abroad courses as early as possible. Students take the completed SIUE Class " Registration Form" signed by the class instructor to the Service Center to enroll in the courses associated with their program. These forms are also available at the Service Center in RH.

SIUE Tuition for Faculty-Led Short-Term Programs
Students participating in short term faculty led programs will be assessed their regular SIUE tuition rate for courses associated with their program.

SIUE Student Fees for Faculty Led Short-Term Programs
Fees for SIUE Faculty Led Short-Term Programs are assessed as follows:

  1. Courses which are 100% study abroad (i.e. course start date and end date are the same as travel abroad dates) are excluded from assessment of all SIUE student fees EXCEPT for the Info-Technology Fee. See Student Fees for more information.
  2. Courses which are less than 100% study abroad with required classes taught in online or hybrid formats before the travel departure date and/or after the travel return date are excluded from assessment of SIUE Student Fees EXCEPT for the Info-Technology Fee, Textbook Rental Fee, and Off-Campus Course Delivery Fee. See Student Fees for more information.
  3. Courses which are less than 100% study abroad with required classes taught on the SIUE campus before the travel departure date and/or after the travel return date will be assessed all SIUE Student Fees.

Program Fees
Each SIUE Faculty Led Short Term Programs will have "Program Fee" in addition to the SIUE tuition cost. It is important for you to understand what your Program Fee does and does not include because not all of these program are set up in the same way. The Program Fee may include all or some of the following: airfare, accommodations, on-site transportation, and depending on the nature of the program, may also include tours, field trips, group meals, etc. Payment of the program fee and payment due dates vary from program to program, but the applicants for these programs should plan to pay the program fee in full by the due date. For summer programs, program fees are typically due early in the spring semester.

Financial Aid for Faculty-Led Short-Term Programs
Financial aid can apply towards study abroad on an SIUE faculty led program involving registration in at least 6 credit hours during summer term. Students must be enrolled in at least 6 credit hours to be considered for financial aid for summer term. Any financial aid approved for study abroad will first pay any outstanding SIUE bill; remaining funds will be disbursed as a refund. There are various financial aid refund options.

SIUE financial aid disbursement dates are tied to SIUE semester start dates (which may be earlier or later than the semester start date the exchange institution). If required departure date for the faculty led program is PRIOR TO the SIUE financial aid disbursement date, student may apply for a short-term loan for the amount of approved financial aid award before departure for study abroad. Short-term loan applications must be submitted to the Office of Financial Aid at least 1 month prior to departure date. Questions regarding short-term loan applications should be addressed to Tracy Wall, Assistant Director, Office of Financial Aid.


5. Non-SIUE Programs

Coursework taken abroad without prior approval by SIUE and/or at sites not currently recognized by formal agreements and not receiving administrative support from the Office of International Programs can only be considered for possible transfer credit only upon return to SIUE. Students who chose to undertake an independent non-SIUE program of study abroad will not be registered at SIUE and will not be eligible for any type of financial aid through SIUE.

Students will need to make arrangements to have official transcripts and course descriptions (accompanied by translations in English) from the foreign institution sent to the Office of Admissions, Review and Processing for evaluation as transfer credit. The coursework, if accepted, will appear strictly as transfer credit on the SIUE transcript.

Upper Division Transfer Credit: Students will need to make arrangements to have the official transcript (accompanied by English translation) sent to the Office of Admissions, Review and Processing for evaluation as transfer credit. Students seeking upper division credit (300-400 level) will need to take a copy of the foreign transcript and course description(s) and/or syllabi to the appropriate SIUE academic department chair to seek approval by using the International Transfer Credit Re-Evaluation Request Form. SIUE faculty considering the transfer credit request may view the official transcript received in the Office of Admissions, Review, and Processing through the image-now system. Student is responsible for seeking the necessary approvals on upper division credit and returning the completed International Transfer Credit Re-Evaluation Request Form to Shauna Lehman, Assistant Director, Office of Admissions, 1207 Rendleman Hall.

The official, original transcript from the foreign institution must be sent directly from the foreign institution directly to:

SIUE Office of Admissions
Review and Processing
Box 1047, SIUE
Edwardsville, IL 62026-1047
U.S.A.

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