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FORMS FOR EMPLOYEES
(& OTHER IMPORTANT HR LINKS)
(Download instructions follow)

BY CLASSIFICATION	OTHER
CIVIL SERVICE FACULTY ADMINISTRATIVE STAFF & PROFESSIONAL STAFF PowerPoint Presentation: FY09 Hiring Process & Employment Document Changes	ALL ELIGIBLE EMPLOYEES ETHICS TRAINING INDEPENDENT CONTRACTORS INDEX OF FORMS POSITION CONTROL SALARY DEFERRAL

Contact Student Employment regarding student appointments
and Graduate Studies & Research regarding graduate assistantship appointments.

HOW TO DOWNLOAD THE FORMS LISTED ON THIS PAGE

Documents in Adobe format require Adobe Reader.  Download Adobe Acrobat Reader
if it has not been installed on your machine.  These forms will then open
automatically once you click on the title of the form.

Using Internet Explorer, documents formatted in Word or Excel
are accessible after clicking on the title of the form -
- save the form when you are prompted - 
- open file/form from the directory you saved it in -
- complete, print, and submit the form to the
Offices of Human Resources, Box 1040*

*Some forms will require routing for multiple approvals before being submitted to HR.

If you need additional information, please call 618-650-2190.

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URL:  http://www.siue.edu/PERSONNEL/Forms/index.html
Published by:  Offices of Human Resources, Southern Illinois University Edwardsville

FORMS for ALL ELIGIBLE EMPLOYEES

EMPLOYEE CLASSIFICATION	HR CATEGORY	FORM (click on the title to download)	FORMAT
All Eligible Employees	Annuities	403b Salary Reduction Agreement Form	Word
All Eligible Employees	(Benefits) Revocation of Payroll Deduction	Revocation of Payroll Deduction	Word
All Eligible Employees	Direct Deposit of Paycheck	Authorization for Deposit of Recurring Payments	Excel
		**Payroll Home Page**
All Eligible Employees (& Graduate Assistants) (Not to be used for legal name changes)	Personal Data Change	Employee & Graduate Assistant Data Collection & Data Change Form	Word
All Eligible Employees	Tax Withholding and changes to legal name and address	W-4 Cards	Word
All Eligible Employees	Tuition Waiver	Application for Tuition Waiver	Word
		Application for 50% Waiver of Undergraduate Tuition by a Child of a 7 Year Illinois University Employee Attending SIUE	Word
		Form for Dependents Attending Any Other State of IL University	Word
		Form to Request Inter-Institutional Waiver of Tuition	Word
		**Tuition Waiver Home Page**
		Top of Page

FORMS for CIVIL SERVICE EMPLOYEES

EMPLOYEE CLASSIFICATION	HR CATEGORY	FORM (click on the title to download)	FORMAT
Civil Service	Absence	Absence Request for Civil Service Employees	Word
Civil Service	Annual Performance Appraisal	Appraisal Form for Exempt Supervisory Civil Service Employees	Word
		Appraisal Form for Non-Exempt Civil Service Employees	Word
		Position Description Questionnaire Form	Word
		Review Confirmation Form	Word
		Employee Excellence Program Supervisor's Guide
	Probationary Performance Review	Probationary Review Form	Word
Civil Service	Hiring Units	Authorization for Deposit of Recurring Payments	Excel
		Authorization for Release of Information	Word
		Educational Loan Default Statement	Word
		Employee & Graduate Assistant Data Collection & Data Change Form	Word
		I-9 Employment Eligibility Verification & On-Line Training	Adobe & PowerPoint
		Statement Concerning Your Employment in a Job Not Covered by Social Security This form is not for CS Extra-Help Employees or holders of F1/J1 visas.	Word
		W-4 Cards	Word
		Payroll/Personnel Reporting Form	Word
		Request to Hire or Change the Status of Civil Service Personnel	Word
		Questions about the above forms should be directed to Leanne Lochhaas or Carol Springs, ext. 2190.
		Preferred Qualifications for Hiring Units Form	Word
		Questions about the above form should be directed to Karen Matkins, ext. 2190.
Civil Service	Position Description	Position Description Questionnaire Form	Word
		PDQ Grade Ranges	Excel
Civil Service	Salary Time Record & Vacation & Sick Leave Reporting	INTEGRATED SALARY TIME RECORD: Instructions FY08 One Time Record FY08 Five Time Records FY08 Ten Time Records FY09 One Time Record FY09 Five Time Records FY09 Ten Time Records Refer to the Vacation & Sick Leave Home Page for Procedures on Reporting Illness & Injury, Guidelines, & Accrual Rates specific to Civil Service employees.	Word Excel
		Questions about the above forms should be directed to Jo Ann Ruyle, ext. 2101.
Civil Service	Termination	Employment Termination Form **FORM INSTRUCTIONS**	Word
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FORMS for FACULTY

EMPLOYEE CLASSIFICATION	HR CATEGORY	FORM (click on the title to download)	FORMAT
Faculty	Absence	Absence Request for Admin/Prof Staff & Faculty	Word
Faculty	Appointments	Faculty Appointment Approval Form SUPPLEMENTAL FORMS: (Link to the Appointment Forms Home Page regarding when each of these forms are required) Applicant Data Collection Certification of Understanding Terms of Employment Authorization for Release of Information I-9 Employment Eligibility Verification (Adobe) & On-Line Training (PowerPoint) Non Resident Alien Tax Status Information & Form Instructions W-4 Cards Employee & Graduate Assistant Data Collection & Data Change Form Educational Loan Default Statement Oral English Proficiency Certification Authorization for Deposit of Recurring Payments (Excel) Waiver of Payment Statement Concerning Your Employment in a Job Not Covered by Social Security This form is not for faculty with less than a 4-month contract or for holders of F1/J1 visas.	Word Word except where indicated
		FY08: Change of Assignment, Title or Conditions of Assignment FY09: Job Change Request Form	Word
Faculty	Non-University Employment	See the Provost's Web Site
Faculty	Sabbatical	Application for Sabbatical Leave Also see the Provost's Web Site	Word
Faculty	Salary Deferral	Salary Deferral Election Guidelines	Word
		Salary Deferral Election Form	Word
		Salary Deferral Revocation Form	Word
Faculty	Termination	Employment Termination Form **FORM INSTRUCTIONS**	Word
Faculty	Vacation & Sick Leave	10 or less records	Excel
		11-25 records	Excel
		26-50 records	Excel
		Vacation & Sick Leave Reporting Home Page
		Top of Page

FORMS for ADMINISTRATIVE STAFF & PROFESSIONAL STAFF EMPLOYEES

EMPLOYEE CLASSIFICATION	HR CATEGORY	FORM (click on the title to download)	FORMAT
Administrative Staff & Professional Staff	Absence	Absence Request – Admin/Prof Staff & Faculty	Word
Administrative Staff & Professional Staff	Annual Performance Appraisal	Appraisal Form for Administrative Staff & Professional Staff Employees	Word
		Questions about the Annual Performance Appraisal should be directed to Shrylene Clark, ext. 2190.
		Position Description Questionnaire Form	Word
		Review Confirmation Form	Word
		**Employee Excellence Program Supervisor's Guide**
Administrative Staff & Professional Staff	Appointments	Administrative & Professional Staff Appointment Approval Form Supplemental Forms: (Link to the Appointment Forms Home Page regarding when each of these forms are required) Applicant Data Collection Form Certification of Understanding Terms of Employment Authorization for Release of Information I-9 Employment Eligibility Verification (Adobe) & On-Line Training (PowerPoint) Non Resident Alien Tax Status Information & Form Instructions W-4 Cards Employee & Graduate Assistant Data Collection & Data Change Form Educational Loan Default Statement Oral English Proficiency Certification Authorization for Deposit of Recurring Payments (Excel) Waiver of Payment Statement Concerning Your Employment in a Job Not Covered by Social Security This form is not for adjunct staff who are paid via pay memo or for holders of F1/J1 visas.	Word Word except where indicated
		FY08: Change of Assignment, Title or Conditions of Assignment FY09: Job Change Request Form	Word
Administrative Staff & Professional Staff	Position Description	Position Description Questionnaire Form	Word
		PDQ Grade Ranges	Excel
		Principal Administrative Position Exemption Form	Word
Administrative Staff & Professional Staff	Salary Deferral	Salary Deferral Election Guidelines	Word
		Salary Deferral Election Form	Word
		Salary Deferral Revocation Form	Word
Administrative Staff & Professional Staff	Termination	Employment Termination Form **FORM INSTRUCTIONS**	Word
Administrative Staff & Professional Staff	Vacation & Sick Leave	10 or less records	Excel
		11-25 records	Excel
		26-50 records	Excel
		Vacation & Sick Leave Reporting Home Page
		Top of Page

FORM for INDEPENDENT CONTRACTORS

EMPLOYEE CLASSIFICATION	HR CATEGORY	FORM (click on the title to download)	FORMAT
Independent Contractors	Determine Employee Status	Independent Contractor Analysis Form	Word
		**Independent Contractor Analysis Home Page**
		Top of Page

INDEX of HR FORMS

FORM (click on the title to download)	FORMAT	EMPLOYEE CLASSIFICATION	HR CATEGORY
403b Salary Reduction Agreement Form	Word	All Eligible Employees	Annuities
Absence Request for Admin/Prof Staff & Faculty	Word	Administrative Staff, Faculty, & Professional Staff	Absence
Absence Request for Civil Service Employees	Word	Civil Service	Absence
Admin & Prof Staff Apptment Approval Form	Word	Administrative Staff & Professional Staff	Appointments
Applicant Data Collection Form	Word	Administrative Staff, Faculty, Graduate Assistants, & Professional Staff	Appointments
Application for Sabbatical Leave Also see the Provost's Web Site	Word	Faculty	Sabbatical
Application for 50% Waiver of Undergraduate Tuition by a Child of a 7 Year Illinois University Employee Attending SIUE	Word	All Eligible Employees	Tuition Waiver
Application for Tuition Waiver	Word	All Eligible Employees	Tuition Waiver
Appraisal Form for Exempt Civil Service Employees	Word	Civil Service (Open Range)	Annual Performance Appraisal
Appraisal Form for Non-Exempt Civil Service Employees	Word	Civil Service	Annual Performance Appraisal
Appraisal Form for Administrative Staff & Professional Staff Employees	Word	Administrative Staff & Professional Staff	Annual Performance Appraisal
Authorization for Deposit of Recurring Payments	Excel	All Eligible Employees	Direct Deposit of Paycheck
Authorization for Release of Information	Word	Final Applicants for Security Sensitive Positions	Appointments
Certification of Understanding Terms of Employment	Word	Employees who will not have a background check completed prior to their first day of employment.	Appointments
FY08: Change of Assignment, Title or Conditions of Assignment FY09: Job Change Request Form	Word	Administrative Staff, Faculty, & Professional Staff	Appointments
Civil Service Salary Time Record & Vacation & Sick Leave Reporting Instructions FY08 One Time Record FY08 Five Time Records FY08 Ten Time Records FY09 One Time Record FY09 Five Time Records FY09 Ten Time Records	Word Excel	Civil Service	Vacation & Sick Leave
Educational Loan Default Statement	Word	Administrative Staff, Civil Service, Faculty, & Professional Staff	Appointments
Employee & Graduate Assistant Data Collection & Data Change Form	Word	Administrative Staff, Civil Service, Faculty, Graduate Assistants & Professional Staff	Personal Data Change
Employment Termination Form **FORM INSTRUCTIONS**