 |
 |
GIR/MOD
(General Improvements Request/ Modification Order)
*
Changes to procedures effective 12-05
The GIR/MOD form is necessary when:
A) A written, formal estimate is required, or;
B) The project would result in a significant change to the physical
facilities, typically the removal of a wall or door, or;
C) The project would result in a change in the function of the space.
Instructions for completing the GIR/MOD form:
1. The requesting office completes the form through “Detailed Description of Improvements” and routes for the indicated signatures.
2. The “Detailed Description of Improvements” should be as detailed as possible. Sketches or attached sheets may be used. A detailed description expedites the process.
The Process
The General Improvements Request (GIR) is a request for
estimate, no more,
no less. Note there is no account number/source of funding requested
on a
GIR. When a GIR is received at Facilities Management, a number and
a
coordinator are assigned to it; both the number and the coordinator
will be
assigned to the project to completion. After the coordinator formulates
and returns the estimate to the department, if the department wishes
to
proceed with the work and contacts the coordinator, an additional form,
the
Modification Order (MOD) is forwarded to them with the coordinator's
signature, date, GIR/MOD number and the amount of the estimate. NO
WORK
CAN PROCEED WITHOUT THE RETURN OF THE MODIFICATION ORDER. The Modification
Order is evidence of the department's decision to proceed, and must
be
returned with the source of funding account number and the signatures
of
the account's fiscal officer, Area Vice Chancellor, and the Vice Chancellor
for Administration. Once the MOD is returned to Facilities Management,
scheduling of the project will proceed.