In 1995, the Vice Chancellor for Administration requested that Facilities Management identify ways to improve communication with their customers and respond to customer needs.  Facilities Management created and employed three new ways to improve communication with their customers:  a departmental website (www.siue.edu/FACILITIES) explaining services; a weekly e-mail newsletter, the ClipBoard, to update customers of ongoing campus improvements, and/or changes, and the Building Coordinator Program.

The first meeting, held in fall of 1996, included an informal group of representatives from Building II (as Founders Hall was then known) and Building III (Alumni Hall).  The program expanded by spring of 1997, with volunteers recruited to represent each Edwardsville campus building as well as the Dental School at Alton and East St. Louis campuses.

The Building Coordinator was identified as a “ways and means” to increase communication between building occupants and Facilities Management, and to deliver more responsive service according to building needs.  Yet today, they continue to assist Facilities to deliver more responsive service with everything from emergency boil orders to temperature control to stray animals in the buildings.  Their contributions have been invaluable.

At the March 15, 2007, Building Coordinator Meeting, ten-year veterans of the program were honored.  They include:  Dianne Lynch, Tim Englemann, Jan Hunter, Jay Patrick, Mary Rast, Larry Bennett, Bob Legate, Steve Zika, and Gloria Hartmann.

Facilities Management appreciates the assistance of the Building Coordinators and looks forward to continuing successful partnerships.

THE CURRENT KEY TO ACCESS--REMINDER
Key inventories have been mailed to departments on campus.  The return date is March 1, 2007, to Campus Box 1039.  Key inventories are still being accepted, but the compilation of the list of non-responders for the appropriate Vice Chancellor will begin soon. Questions should be directed to extension 3200 or 3201, or e-mailed to kmurphy@siue.edu.

CAMPUS GOING KEYLESS
Update March 18, 2007:  Keyless access system activation has been completed for Founders and Alumni Halls.  The planned activation for the Vadalabene Center has been delayed one week.  Any questions should be directed to Key Control at extension 3201.  FM appreciates the patience of the University community.

Effective January, 2007, a schedule to change from keyed to keyless after-hours access to the exterior doors of main buildings on Edwardsville campus will be implemented.  Approximately two buildings will be activated each month through the spring semester.  Below is the activation schedule for Edwardsville campus buildings and the exterior doors planned for keyless access.  The SIUE I.D. card is used to gain entrance by swiping the card through a hardware unit attached adjacent to the door.  FM and OIT are working together to ensure a smooth transition for the SIUE community.  In fact, the Science Building transitioned to exterior keyless after-hours access spring, 2004.

Keyless access for exterior doors will be granted to all employees currently issued exterior door keys.  Key Control is coordinating keyless access implementation with departmental contacts that will assist employees with any required paperwork.  Prior to keyless activation of a building, Key Control will request that department contacts collect exterior keys from employees.  Employees who have questions or problems with access may contact Key Control at 650-3201/650-3200 or email jlesick@siue.edu or kmurphy@siue.edu.

Graduate or other students requiring after-hours building access because of assigned job or class duties require approval from the appropriate administrative dean or director.  Student access is limited to one semester and requires renewal each semester.  The approval form is available at www.siue.edu/FORMS.

It is recommended that employees who still have the original (red and white) SIUE I.D. card obtain the new I.D. card at no charge from the SIUE Service Center located in Rendleman Hall.  If the magnetic stripe is worn on a new I.D. card, a reissued SIUE I.D. may be required to work with the swipe units.

Rendleman Hall-Active January 8, 2007:
ADA door facing Peck Hall
ADA door facing Morris University Center

Lovejoy Library-Active January 22, 2007:
Rear employee door by loading dock

Peck Hall-Active February 5, 2007:
ADA door on first floor facing Founders Hall and Lot A
Employee door by loading dock and trash

Dunham Hall-Active February 19, 2007:
ADA door on first floor by loading dock
First floor north door by Theater Department

Founders Hall-Active March 5, 2007:
ADA door on north end of building
ADA door on south end of building

Alumni Hall-Active March 5, 2007:
ADA door on north end of building
Door on south end of building

Vadalabene Center-Active March 19, 2007:
ADA door near Gymnastics room
ADA door by concession stand

Engineering Building-Active April 9, 2007:
Basement door in Mechanical wing on west side facing Lot E
Door facing Circle Drive

Art & Design Building-Active April 23, 2007:
ADA door on north end of building
ADA door on south end of building

NORTH UNIVERSITY ROAD CLOSING UPDATE
The contractor is making good progress rebuilding the North University Drive at New Poag Rd. The sub base work is complete, the curbs are poured and work started Friday, March 16, 2007, on the roadway itself. If the weather holds and the asphalt plants stay open, work should be completed close to the original goal of April 1.

DOOR REPLACEMENT
Update March 18, 2007:  The door replacement project is nearly complete!  Various “fixes” need to take place, but for all intents and purposes, the doors are installed. 

MASS RELAMP
Update March 18, 2007:  Lamps are currently being changed on the third floor of Peck Hall; electricians move next to the Science Building.  Work has moved a little slower as the electricians encounter more ballasts that need changed as well as lights.  Naturally, since the re-lamp started 18 months later than scheduled, there will be “hot spots” where lamps have already burned out.  Electricians will continue to address these problems; report any dark spaces to Customer Service at 3711.

Further updates await the return of Rick Klein, Campus Architect, from vacation.

SCIENCE BUILDING
Update March 11, 2007:  The Science Building expansion continues in a holding pattern as financial considerations are reviewed.  The preliminary program has been developed along with associated construction costs.
 
EAST ST. LOUIS HIGHER EDUCATION CENTER (ESLHEC)
Update March 11, 2007:  The manufacturer has promised delivery of the exhaust fan for the cafeteria grill hood.  The contractor will complete some necessary preliminary preparation work before a crane is used to lift out the old fan and lift in the new.  Work should be completed within the week. 

A pre-construction meeting was held on the window replacement project at ESLHEC.  The project will complete the replacement of windows in Buildings A & B.  Windows in Building C will be replaced at a later date.  The contractor has coordinated schedules with the school so work could begin in May; unfortunately, the lead time on windows is measured in months so there may be a delay.

ADA PROJECT
Update March 11, 2007:  A slight delay, hopefully, has occurred as the contractor completes all necessary paperwork for the State.  One contractor has completed his paperwork and is in the process of obtaining shop drawings and materials for the project.  Even the contractor with the delayed paperwork has begun the shop drawing and material acquisition procedure.
    
MISCELLANEOUS GIR/MOD PROJECTS
Update March 11, 2007:  A number of miscellaneous projects are occurring around campus.  The School of Pharmacy will be expanding into some neighboring space beginning in July; that is, the construction will begin in July.  The design is currently being developed.  The Science Department is adding two chemistry laboratories in the Bio Tech Lab Building in University Park to serve Nursing students.  Several departments are considering remodeling of existing spaces, also. 

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