Managing Funds

Managing Your EUE Grant

Keeping Track of Your EUE Account

At the beginning of the fiscal year (normally September), EUE funds are transferred to an account in the office of your dean or director. It is important to note that the University does not set up a separate account number for each award. Consequently, the EUE Account in your Dean's office may contain funds for as many as 20 or so EUE grants.

The person listed first on form EUE-1 ("Cover page") becomes the contact person for each EUE Award. An email distribution list is set up for all contact persons. If your name is listed first on the EUE grant, it is primarily your responsibility to manage your award. Also note that, if two or more project directors listed on EUE Form 1 are from different Schools or Units, the funds will be transferred into the School/College/Unit of the first project director listed on the form. The Dean or Director of the EUE contact (or their designated appointee) is the fiscal officer for your grant (not you or your chair). All purchase requisitions, contracts for student wages, etc. must be processed through the office of your Dean or Director.

While somone in your Dean's office is charged to keep track of your expenditures, the project directors should assume responsibility for the management of your EUE award. Here are some things you should know.

1. Your EUE Project Number (a four or five digit code, the first two digits designate the fiscal year of your EUE grant. e.g. 11-25 (Fiscal Year 2011, Proposal number 25).

2. Your EUE Project Title (As listed on form EUE-1)

3. The EUE Account Number for your School or Unit. (Check with your dean or director for the unit account number)

4. The EUE Account Title (e.g. EUE - School of Education, etc.)

5. The designated award amount in each budget line (salaries, student wages, contractual services, etc.)

If, at any time during your grant period, there is a change in the contact person (due to sabbatical, change of assignment, retirement, etc.) please contact the EUE coordinator and register the change.

Budget Revisions

On occasion, project directors may wish to transfer funds from one budget line item to another during the grant period. Project directors who wish to revise their budget must complete and submit a Budget Realignment Request to the EUE Coordinator. Budget Realignment Request forms may be downloaded from the EUE Forms and Info page. Realignment requests must be signed by the project director and the fiscal officer from your School or Unit. The form should be accompanied by a brief rationale for the realignment request. If you are unable to download the form, you may request a print copy of the form from the EUE Coordinator. Please make sure your request for printed forms includes your campus mailbox number. You should receive confirmation of your transfer request within two weeks. If you do not receive a confirmation within that time period, please contact the EUE Coordinator. Realignment requests may be submitted at any time during the year.

Equipment Requests and Matching Funds

While cost sharing is encouraged for all EUE projects, there are specific requirements for equipment requests over $5,000. Project directors must provide documentation to the EUE Coordinator showing that the matching requirements have been met. Equipment funds that require cost-sharing will not be released to your account until the matching requiremnts have been verified. Please contact the EUE Coordinator with specific questions about meeting the cost-sharing requirements

Reporting on Your Project

All project directors must submit a Final Report when their project is completed. Project Directors will be notified early in the Fall term. Final Reports should be sent to the EUE Coordinator by the advertised deadline (See Deadlines). Project Directors who do not submit Final Reports will be ineligible for future funding by EUE.